Frequently Asked Questions

FAQ (Frequently Asked Questions)

Q1. How can I use DCLuxuryVan.com to meet my transportation needs?

You can use the Request a Quote/Make a Reservation form to Request a Quote, choose vehicles, check availability, make reservations, pay online, and/or request a telephone call-back.

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Q2. What are your Rates?

Use the Request a Quote/Make a Reservation form to find out. A 10% Web-only Discount is available if you request a price quote using our website but is not available if you simply make a reservation on the phone. (May not apply to revised rates.)

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Q3. What is included in the rate?

When you book with us, you can have peace of mind, because we promise there will be NO HIDDEN FEES.

We do NOT have any hidden "gas/fuel" surcharges, "tax surcharges", "time of day" surcharges, "number of passenger" surcharges, or any other hidden surcharges.

The rate you receive from us in your email quote is ALL-INCLUSIVE. Tip/gratuity is itemized and listed up-front in advance. The only other possible fees are listed below:

  • Charges for rescheduling/changing your reservation details (as explained on this web page)
  • Charges for lateness/ tardiness by the customer (as explained on this web page)
  • Charges for extra stops requested by the customer (as explained on this web page)
  • Charges for unusual damage to the vehicle beyond reasonable wear and tear

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    Q4. What is the tipping/gratuity policy?

    A 20% tip/gratuity is required.

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    Q5. What are the fees/policies for Extra Stops?

    Here are our policies & fees for extra stops:

    i. "Hourly" itineraries include unlimited unplanned extra stops, within the booked time period, free of charge. The driver is considered to be "On-Call".

    ii. For all other itinerary types, including one-way and round trip itineraries:

    a. Extra stops which you specifically mention when you fill out our online reservation form are considered "PLANNED". Such extra stops are INCLUDED in the rate quote which you receive from us by email.

    b. Extra stops which you do NOT specifically mention when you fill out our online reservation form are considered "UNPLANNED". For such extra stops:

    1. The driver reserves the right to decline to make the extra stop.
    2. The driver reserves the right to charge an extra fee for the extra stop.
    3. The fee for the extra stop is due at the time the extra stop is requested.
    4. Fees collected by drivers for unplanned extra stops are NOT considered a tip/gratuity.
    5. The fee is left to the discretion of the driver, but is generally as follows: a. For Sedans: Any extra stop is $20.00, with a maximum waiting time of 15 minutes at the stop. Waiting time over the first 15 minutes ($20.00) will be charged at $12.50 per 15 minutes or fraction thereof. b. For other vehicles, including SUVs: Any extra stop is $30.00, with a maximum waiting time of 15 minutes at the stop. Waiting time over the first 15 minutes ($30.00) will be charged at $20.00 per 15 minutes or fraction thereof.

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    Q6. What are the fees/policies for lateness/tardiness by the customer?

    You may be required to pay a WAITING FEE in order to receive service if you are more than FIFTEEN (15) minutes late for your pickup. The waiting fee is as follows, per 15 minute period or portion thereof, spent waiting: $12.50 (for Sedans), or $30 (for all other vehicles, including SUVs).

    If you are more than SIXTY (60) MINUTES LATE for your pickup, we reserve the right to CANCEL your pickup with NO REFUND. However, please attempt to contact us as we might be willing to give a partial refund in certain situations.

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    Q7. What are the fees/policies for rescheduling or changing itinerary details?

    If you request to reschedule or change any details related to your reservation, (A) If we are able to accommodate your changed plans, we will do so. A rescheduling/change fee equal to the greater of either $25 or 20% of the quoted rate for your reservation will be charged, UNLESS you reschedule 24 hours or more in advance of the scheduled pickup time. (B) If we are unable to accommodate your changed plans, your reservation will be considered a cancellation, subject to the cancellation rules & policies explained on this web page.

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    Q8. What is the Cancellation/Refund Policy?

    If you contact us to cancel more than 72 hours in advance, you will be refunded any amount paid minus a cancellation fee. The cancellation fee is the greater of $25 or 20% of the quoted rate of the reservation. If you contact us to cancel less than 72 hours in advance, we reserve the right to give you NO REFUND. However, please contact us as we might be willing to give a partial refund in certain situations.

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    Q9. How will I pay for my ride?

    You pay the transportation service provider who is selected to service your request directly.

    All service providers accept cash, MasterCard, Visa, American Express, Discover, and PayPal. Credit card transactions can be processed through PayPal to maintain the security of your personal information, or over the phone as well.

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    Q10. May I pay using a PayPal "eCheck"?

    Yes, however your eCheck must CLEAR at least 3 days BEFORE your pickup date.

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    Q11. Can you call me to remind me of my pickup?

    Yes! We will gladly place a COURTESY CALL to remind you of your pickup. (You will get the opportunity to schedule your Courtesy Call during the confirmation stage of the Reservation Process.)

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    Q12. What type of vehicles are used for my transportation?

    Town Cars, Limos, & other vehicles. (View Photos)

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    Q13. How many people can fit?

    In general, the number of people designated in the vehicle description can fit. For example, Up to 35 people can fit in 35-passenger Party Buss. HOWEVER, if there is a large amount of luggage/ baggage, fewer passengers may be able to fit.There is no additional per-person charge.

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    Q14. When can I book a pickup?

    You can book your request at any time of the day. However, we strongly recommend that you book a minimum of 24 hours in advance. Also note: you will get the lowest rates if you book a minimum of 48 hours in advance.

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    Q15. When can I get picked up?

    You can get picked up anytime. We operate 24/7.

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    Q16. What is your On-Time Guarantee?

    We take pride in our excellent on-time record, and make every effort to arrive at your pickup at least 15 minutes early.

    We back this up with an On-Time Guarantee.

    If we are more than 15 minutes late to your pickup, the ride is free!

    Notes: (1) Our liability to you if we arrive late is limited to providing you with a free ride either when we arrive or at a different time of your choosing. (2) If the National Weather Service issues a Weather Advisory covering the pickup location vicinity at the approximate pickup time, and inclement weather causes the driver to arrive late, your ride will not be free. (3) On-Time Guarantee does not apply if your pickup address is unreasonably difficult to find (e.g. not on maps) AND you did not make an effort to clarify the pickup location with the driver (e.g. you were consistently unreachable to clarify the directions by both phone and email).

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    Q17. What types of itineraries are available?

    • One way & round trips involving airport.
    • One way & round trips not involving airport.
    • Hourly service.

    NOTE: If you return to your origin within a short time of being dropped off at your destination, and the driver will need to wait for you outside, you will be quoted an "hourly" rate, NOT a "round trip" rate.

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    Q18. Where can I request to be picked up/dropped off?

    Request to be picked up and dropped off at a specific street address, such as 123 Maple St, or a specific area, such as IAD - Washington Dulles International Airport. When booking online, the pickup and dropoff cities can be anywhere in DC, VA, MD.

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    Q19. How do Airport pickups work?

    It is recommended (especially for BWI and Dulles pickups) that customers select the following service for an extra $10 during the online checkout procedure:
    Driver with sign MEETS and GREETS party at BAGGAGE CLAIM.

    If the above service is NOT selected, the Party calls Service Provider when ready for CURBSIDE PICKUP.

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    Q20. What flight info should I enter for airport runs?

    Your Airline, Flight Number, and Flight Time, for example "American Airlines Flight #1020 Arriving @ 5:25 PM". This info is required for Arriving flights and recommended for departing flights.

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    Q21. What is the alcohol/ drug policy?

    Alcohol consumption or posession is not permitted by ANYONE in the vehicle, if ANY of the passengers are under 21 years of age. Illegal drug consumption or posession by any passenger is not permitted. Breaking these terms is grounds for immediate termination of service for ALL passengers, with NO REFUND.

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    Q22. What is the Lost-and-Found policy?

    We are not responsible for any baggage, personal items, or anything else left behind by passengers in the vehicle. However please contact us if you have lost an item and we will return it to you if we have found it.

    Q23. What is the policy on typographical errors with Rates?

    Your quoted rate is not guaranteed until you pay us AND receive an email confirmation from us stating that the "STATUS" of the Request is "CONFIRMED". (Note: This is not the same as your instant payment receipt from PayPal or other online credit card processors.) This is due to rare typographical errors.

    Q24. What is the Limitation of Liability?

    Unless required by law, under no circumstance shall the transportation service provider or any of the other parties involved in the booking be liable to compensate the passenger/customer beyond refunding the full amount originally paid to the service provider.

    Q25. What if my question is not answered above?

    Please contact us or submit your feedback below:

    Question/Comment Form:
    (Provide contact info if you want a reply.)
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